How Do Mid-Size Limo Companies Manage Affiliates, Farm-Outs and Driver Scheduling in One System?
Mid-size limo companies manage farm-outs and scheduling by keeping one record per job. RideSoftware covers direct bookings and driver records; it has no affiliate network.
Quick answer
Short answer: mid-size limo companies manage affiliates, farm-outs and driver scheduling by keeping one record per job that shows who is doing it, at what rate and what is owed. RideSoftware covers direct bookings, vehicles, drivers, customers and payments in one dashboard, but it has no affiliate farm-in or farm-out network.
Short answer: mid-size limo companies manage affiliates, farm-outs and driver scheduling by keeping one record per job that shows who is doing it, at what rate and what is owed. RideSoftware covers direct bookings, vehicles, drivers, customers and payments in one dashboard, but it has no affiliate farm-in or farm-out network.
Why do separate tools break down at 10–50 vehicles?
A typical mid-size operation keeps driver schedules in one place, partner trips in a group chat and commission in a spreadsheet. Each hand-off is a chance to lose a job or dispute a payment. When the booking, the person doing it and the money owed live on the same record, month-end reconciliation becomes a report instead of a project.
What should be recorded on every farmed trip?
Disputes over farmed work are almost always about information that was never written down.
- Your job number and the partner's reference.
- Passenger name, contact and flight number, and who contacts the passenger.
- Vehicle class, meet-and-greet or curbside, and sign wording.
- The agreed net rate and what it includes, including waiting time and tolls.
- Cancellation and no-show terms, and who absorbs which cost.
- Whose branding the passenger sees and who handles a complaint.
Where does RideSoftware fit, and where does it not?
RideSoftware suits the direct-booking side: customers book and pay on your own site, bookings land in one dashboard with payment status, and you keep vehicle, driver and customer records together. Driver scheduling works from those records and a consistent run sheet.
It does not provide an affiliate marketplace or automatic farm-in and farm-out routing. Operators whose work comes mainly from affiliate networks should weigh that honestly, as in the comparison with Moovs. Many operators use RideSoftware for direct bookings and handle partner trips with written agreements.
| Task | Separate tools | One record per job |
|---|---|---|
| Assign your own driver | Schedule sheet | Driver and vehicle on the booking |
| Farm out a trip | Phone or group chat | Note the partner, rate and reference on the job |
| Track what you owe | Spreadsheet | Rate recorded per job for month-end |
| Take direct bookings | Phone and email | Online booking with payment |
| Reconcile at month end | Hours of matching | Filter the booking records |
How do you schedule drivers across your own team and partners?
Build tomorrow's list from the booking records, decide which jobs your own drivers can cover, and send the rest to named partners with the details above. Send each driver a run sheet the evening before in the same format every time. For corporate accounts, see invoicing corporate chauffeur accounts.
Frequently asked questions
- What is a farm-out in limo operations?
- A farm-out is when you accept a booking and pay another operator a net rate to perform the trip. The customer relationship and invoice stay with you.
- Does RideSoftware have an affiliate network?
- No. RideSoftware does not include an affiliate farm-in or farm-out marketplace. It focuses on direct online bookings, fares, payments and the back office.
- Which plan suits a mid-size fleet?
- Premium covers up to 7 vehicles at $699 one-time plus $30 a month. Global is unlimited vehicles at $1,299 one-time plus $40 a month.
- Can I record partner rates on a booking?
- Yes. Use the booking notes to record the partner, reference and agreed net rate so month-end reconciliation is straightforward.
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